Last Updated: October 2025

At Sports Wax Promotions, your privacy matters to us. This Privacy Policy explains how we collect, use, share, and protect your personal information when you visit our website, register for events, or interact with us online or in person. By using our services or attending our events, you agree to this policy.

1. Who We Are

Sports Wax Promotions
Based in North Carolina, USA
📧 support@sportswaxpromos.com

We organize collectible, sports-card, and memorabilia shows throughout the Carolinas and surrounding regions.

2. Information We Collect

We collect information directly from you when you:

• Register as a vendor or attendee
  
  
• Sign up for newsletters or giveaways
  
  
• Contact us through our website, email, or social media
  
  
• Participate in promotions, contests, or surveys
  
  

Personal information may include:

• Name
  
  
• Mailing address
  
  
• Email address
  
  
• Phone number
  
  
• Payment details (processed securely via third-party providers)
  
  
• Any other details you voluntarily share
  
  

We may also gather limited non-personal data such as browser type, device info, IP address, and cookies to improve performance.

3. How We Use Your Information

We use your data for legitimate business purposes, including:

• Processing registrations, payments, and confirmations
  
  
• Sending updates, event information, and promotions
  
  
• Managing customer and vendor relationships
  
  
• Responding to inquiries or support requests
  
  
• Analyzing engagement to improve our events and website
  
  
• Meeting legal, tax, or regulatory obligations
  
  

You can opt out of promotional emails anytime by clicking unsubscribe or contacting us directly.

4. Legal Basis for Processing

We rely on the following lawful bases:

• Consent – when you opt in to marketing or provide information voluntarily
  
  
• Contract – to fulfill registrations, purchases, or vendor agreements
  
  
• Legitimate Interest – to operate, advertise, and grow our business responsibly
  
  
• Legal Obligation – to comply with laws or court orders
  
  

5. Sharing Your Information

We do not sell or rent your personal data.
We only share limited information with:

• Payment processors and trusted service providers (e.g., Mailchimp, Zapier)
  
  
• Law enforcement or government agencies when legally required
  
  
• IT, marketing, and logistics partners who help operate our events
  
  

All partners must follow strict confidentiality and data-protection standards.

6. Data Retention

We keep your data only as long as necessary to meet business, legal, or contractual obligations. When no longer needed, information is securely deleted or anonymized.

7. Your Privacy Rights

Depending on your location, you may have the right to:

• Access the personal data we hold about you
  
  
• Request correction of inaccurate or incomplete information
  
  
• Request deletion (“Right to Be Forgotten”)
  
  
• Object to or limit processing in certain cases
  
  
• Withdraw consent at any time
  
  
• Request that we not sell or share your data
  
  

To exercise your rights, email support@sportswaxpromos.com. Verification of identity may be required.

8. Data Security

We use administrative, technical, and physical safeguards such as:

• Secure servers and encryption
  
  
• Role-based access controls
  
  
• Routine monitoring and updates
  
  

While no system is 100 % secure, we follow industry best practices to protect your information.

9. Cookies & Tracking

Our website uses cookies and similar technologies to personalize your experience and analyze traffic.
You can manage or delete cookies in your browser settings; some features may not function without them.
We do not use cookies to collect sensitive personal data.

10. Marketing Communications

We may contact you about upcoming shows, offers, or news if you’ve consented or have a legitimate relationship with us.
You can unsubscribe anytime by clicking the link in our emails or emailing us directly.
We fully comply with the CAN-SPAM Act and other U.S. marketing regulations.

11. Children’s Privacy

Our online services are not directed at children under 13. We do not knowingly collect data from anyone under 13 without parental consent.
If such data is discovered, it will be deleted promptly in compliance with the Children’s Online Privacy Protection Act (COPPA).

12. Photography & Media Consent

By attending a Sports Wax Promotions event, you understand that photography, video recording, and live streaming may occur.
Your attendance constitutes consent to be photographed, filmed, or recorded, and to the use of your likeness, image, voice, or appearance in any media—including social media, websites, promotional materials, and press content—without compensation or prior notice.

If you prefer not to appear in event media, please inform event staff upon arrival, and we will make reasonable efforts to accommodate your request.

13. Changes to This Policy

We may update this Privacy Policy periodically to reflect legal or operational changes. The most current version will always appear on our website with the “Last Updated” date above.
Continued use of our services after changes means you accept the updated terms.

14. Contact Us

For any questions, requests, or privacy concerns, contact:
📧 support@sportswaxpromos.com